The Facilities Data Specialist (ePRISMS) position with Gryphon Environmental, LLC/Erica Lane Enterprises is a DoD-contracted position in support of the Directorate of Public Works (DPW), 88th Readiness Division (RD), United States Army Reserve. The supported organization manages approximately 260 sites comprising roughly 820 facilities across a 19-state area of responsibility. Managing these assets and allocating resources across this footprint requires both internal and external system-of-record database tools to be leveraged and maintained so that they can support analysis and decision-making about personnel and facilities across the entire region.
Duties and Responsibilities
- Serve as the ePRISMS administrator for the 88th RD, managing the organization’s data and interests within the Enterprise Proactive Real Property Interactive Space Management System (ePRISMS) in coordination with the OCAR ePRISMS Specialist; train authorized personnel in its use and provide improvement feedback.
- Continuously maintain 88th RD facility data in ePRISMS — floor plans, functional space types, personnel strength, organizational use of space, and occupancy — in accordance with higher-headquarters guidance, policy, and regulation.
- Reconcile legacy facility data (CAD files, as-built drawings, redlines) and update current records; produce and submit floor-plan drawings of limited, non-architectural scope to approval authorities (e.g., DCS, G-9) for entry into systems of record.
- Perform field collection of interior space data using laser distometers and CAD drawings; visit facilities as needed to validate room numbers, measurements, unit assignments, and personnel strengths for input into ePRISMS.
- Maintain an independent inventory of all 88th RD floor plans (hard copies, CADs, and PDFs) and a corresponding SharePoint database providing standardized (PDF) access; update with new as-builts following capital-improvement projects.
- Maintain a functional-space database (Excel, Access, or similar) documenting the amount of each functional space type per facility per AR 140-483, Appendix B — including net usable and gross square footage — and update it as Real Estate agreements and MTOE/TDA changes arise.
- Perform space-utilization analysis (e.g., in PAX) to determine space requirements, utilization rates, and excesses or shortfalls by functional area; generate supporting documentation for space-utilization reports, requirements analyses, and MILCON / capital-improvement justifications.
- Convert CAD data for use in GIS software; convert as-built and other CAD drawings into GIS, and assist the GIS / IGI&S Program Manager in referencing facility space data against GIS regulatory priorities (AR 115-13, SDSFIE) and stationing guidance.
- Interpret facility floor-plan utilization against regulatory guidelines