ABOUT OATH:
The City of New York’s Office of Administrative Trials and Hearings (OATH) is the nation’s largest administrative tribunal, holding more than 250,000 trials and hearings a year. As the City’s central, independent administrative law court, OATH adjudicates a wide range of matters filed by nearly every city agency, board and commission. OATH also houses the Center for Creative Conflict Resolution which provides mediation and restorative justice support to City government agencies and the general public, and the Administrative Judicial Institute, a resource center that provides training, continuing education, research and support services for administrative law judges and hearing officers.
JOB DESCRIPTION:
OATH’s Administration Division is seeking a Financial Analyst to join its Financial Services Unit. The selected candidate will perform essential financial functions, including budget planning, fund reallocation, expense tracking and reconciliation, and payment processing for the agency’s administrative and programmatic operations.
The Financial Analyst will support the Trials and Hearings Divisions and will be responsible for planning, tracking, and analyzing budgets, expenses, and payments associated with the Special Education Hearings Division (SEHD). The position will also monitor and analyze expenses related to contracts supporting the Criminal Justice Reform Act (CJRA), for which OATH performs adjudicatory functions for CJRA summonses.
The ideal candidate is detail-oriented, analytical, and highly organized, with strong attention to accuracy and excellent interpersonal and communication skills. The candidate must be able to manage multiple priorities and work effectively in a fast-paced environment while meeting strict deadlines established by OATH and the City Comptroller’s Office.
Responsibilities include, but are not limited to the following:
- Processes invoices
- Engages daily with vendors, agency certifiers and OATH’s Procurement staff
- Makes multiple calls, sends numerous emails and have discussions with one or more of the entities mentioned to when processing invoices
- Ushers each stage of the invoice process and updates the tracking documents as the invoices are routed to each stage of the process
- Prompts vendors to submit invoices
- Make requests to OATH divisions to certify receipts of goods and services
- Makes requests Procurement Unit to process requisitions and contracts
- Submit Intracity payments for expenses such as Telecom, vehicle repair expenses, CTC employee training and heat, light and power (HLP) in the OTPS budget
- Review and upkeep the voucher tracking sheet logs and the vendor payment tracking sheets for hundreds of invoice payments
- Consult with Procurement s