Foundation Donor Relations/Data Specialist Job Description
The Foundation Donor Relations/Data Specialist reports directly to the Executive Director and helps drive the organization’s mission through strategic coordination, operational oversight, administrative tasks, donor database management, and development communications.
ESSENTIAL FUNCTIONS:
- Ability to exercise independent judgment and discretion when evaluating complex situations and making decisions that directly impact organizational operations
- Assist Executive Director on creation and preparation of events, appeals, donor collateral, campaigns, and direct mailings
- Manage the support needs for all Foundation appeals, events, and initiatives
- Manage internal and external requests for support submitted to the Foundation
- Manage internal and external requests for support submitted to the Foundation
- Maintain electronic and paper filing systems
- Assist the Executive Director in managing calendars, meetings, income and cost tracking, and reports for the Foundation
- Assist Executive Director with social media for the Foundation
- Assist in coordination of and preparation for meetings
· Answer phones and retrieve and distribute mail/correspondence
Data Management
- Maintain a clean, efficient, current database of all prospects, donors, and other constituents
- Process donations and prepare acknowledgement letters and appropriate donor correspondence in a timely manner
- Maintain accurate files on pledges, pledge collections, and expectancies
- Reconcile donations with the Finance Department monthly
- Gather data on events and appeals, and provide reports and analysis to Executive Director
- Work closely with the Executive Director to coordinate donor lists and create an integrated calendar of donor contacts for the fiscal year