Literacy Education Information System (LEIS) Data Specialist
James Sprunt Community CollegeSUMMARY
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Salary is commensurate with education and experience
The Literacy Education Information System (LEIS) Data Specialist enters assessment data for students enrolled in the College and Career Readiness Program. This includes pre/post-testing data, registration data, and graduation data for students completing their High School Equivalency diploma or Adult High School diploma. This position troubleshoots and corrects any issues with data while ensuring all data is accurate for performance-based funding and FTE purposes. The position reports to the Director of College and Career Readiness.
ESSENTIAL DUTIES AND RESPONSIBILITIES
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This list is meant to be representative, not exhaustive. Incumbents may not perform all the duties listed, while in other cases, related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities the ability to perform the essential functions.
- Utilize ADVANSYS for LEIS information and documentation
- Enter students in ADVANSYS and monitor and problem solve the integration process into Colleague
- Enter and approve time in ADVANSYS
- Ensure that all students in the High School Equivalency diploma and Adult High School diploma programs are graduated in ADVANSYS when they have met requirements
- Enter and approve Initial Placement and Post-Tests in ADVANSYS
- Generate and prepare student data reports for the Director of College and Career Readiness to ensure that instructors and other support staff collect student data when needed
- Generate reports for Testing/Attendance and filter by instructor to send out weekly to ensure an open line of communication with all instructors and that data is entered on a weekly basis
- Monitor data in Power BI and Colleague for accuracy
- Generate reports in/from ADVANSYS, Colleague, and Power BI to track MSG rates and FTE
- Maintains individual files for all students that contain LEIS forms as well as pre/post-testing data
- Identify and correct any student data to ensure performance and Measurable Skills Gains (MSG’s) are recorded accurately
- Serve as a liaison and contact person to solve more complex student data issues with all instructors and support staff
- Responsible for collecting and entering all program data that is required to be reported by the state (NCCCS) and federal government (OCTAE)
- Create and maintain data tracking spreadsheets
- Use DiplomaSender to track graduate completions
- Submit and track NCCCS ServiceNow tickets
- Assist with ensuring that attendance is reported accurately each semester for FTE purposes for all classes
- Finalize the grading process of courses in ADVANSYS
- Assist with Transcript Evaluation process in ADVANSYS
- Provide professional development to staff regarding testing, MSG, and Period of Participation (POP) standards
- Assist with equipment and software maintenance
- Maintain security of personal computer access
- Serve on college committees as assigned by supervisor
- Perform other professional or job-related duties as assigned
QUALIFICATIONS: Education, Experience, Skills, and Abilities
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The requirements listed below are representative of the knowledge, skills and abilities required to satisfactorily perform the essential duties and responsibilities.
Knowledge, Skills, and Abilities:
- Ability to gather, date, compile information, and prepare reports
- Function in a fast-paced environment
- Proficient in MS Word, Excel, and PowerPoint
- Knowledgeable of Colleague and ADVANSYS
- Ability to communicate effectively through speech and writing
- Ability to identify, communicate, and analyze problems
- Ability to take ownership and utilize constructive feedback
- Must be punctual, professional, and conduct oneself in an ethical manner
- Ability to plan and prioritize tasks
- Ability to work respectfully within a team environment
Education and/or Experience: Any combination of education and experience that demonstrates possession of the requisite knowledge, skill, and abilities.
Requirements:
Education/Skills
Required: Bachelor’s degree from a regionally accredited institution
Experience
Preferred: Experience working with data in the College and Career Readiness/Basic Skills Program. Experience working with Colleague and ADVANSYS.
PHYSICAL DEMANDS: The physical demands described here represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to assist individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms, and talk or hear. The employee is occasionally required to stand and walk. The employee must regularly lift and move up to 10 pounds and occasionally lift and move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to focus. May require travel.
WORK ENVIRONMENT: The work environment characteristics described here represent those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to assist individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works in indoor conditions. The noise level in the work environment is usually moderate.
This position description covers the essential functions and duties associated with this position. Other duties may be assigned by the President or appropriate supervisor personnel. The College reserves the right to alter duties, responsibilities, conditions, working hours, and job title as necessary.
NOTICE OF NON-DISCRIMINATION
James Sprunt Community College is an Equal Opportunity Employer. The College prohibits discrimination against any person (including staff, faculty or student body) on the basis of race, color, national origin, sex, disability, religion, political affiliation, sexual orientation, gender identity, veteran status, genetic information, or age.
If you need accommodations please contact 910-296-2400.