Position Summary
The Project Management Business Analyst plays a critical role in supporting Gaven Industries’ Program Management Team and will serve as a key element within the Program Management Office (PMO) to ensure that Gaven is strictly managing each project in terms of coordinating WBS milestones, budgets, and schedules while ensuring all projects are accurately loaded into the company’s ERP system (Infor SyteLine).
Job Responsibilities
- Creation and set-up of new projects
- Coordinate with Program and Project Managers on project budgets and schedules to ensure standardized loading of WBS in the ERP system
- ERP Project maintenance from pre-Kickoff to project completion
- Support and coordinate with Accounting all project invoice milestones within the ERP system.
- Work with Project Management and Accounting to assure proper accounting of cost by task
- Produce bi-weekly Project Status Reports (automate) showing key metrics (Budget vs Actual, Invoicing projections, etc.)
- Maintain oversight and make budget and forecast adjustments based on PM guidance to accommodate SOW (Change Orders) and schedule adjustments occur throughout the project lifecycle
- Review WIP to ensure that costing, forecasting, and schedules are correct and jobs are being closed timely
- Coordinate with SCM to ensure Inventory allocations are costing to Jobs correctly
- Additional tasks as assigned
Skills, Knowledge, Abilities
- Proficiency or willingness to learn ERP (Infor SyteLine), comfortable using MS Suite such as Word, Excel, and Project
- Keen attention to detail
- Critical thinking and problem-solving skills, with an ability to deliver creative solutions as needed
- Strong ability to communicate with other departments
- Ability to thrive in a challenging environment
Education/Experience
- An AA degree in business, finance, accounting, operations, engineering, supply chain, or related field or equivalent experience as a substitute
- Minimum of 3–5 years of related experience in business, operations, finance, accounting, or project management
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