South Newton School Corporation
Position Description
Position Title: Student Services Registrar/Data Analyst
Department: Middle School, High School and Technology
Reports To: Secondary Principals and Technology Director
SUMMARY: Maintains school records, manages data. Provides support services for secondary students.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Student Services Registrar
- Maintain HS hard copy and digital permanent records, keeping information current
- Create timely reports for discipline, attendance, GPA, and other requests
- Print schedules, answer questions for students
- Create, print and mail report cards
- Enter grade changes, 8th grade credits, summer school grades, maintain credits and GPA’s
- Update student test results for Teacher of Record, Co-op personnel and teachers
- Request transcripts and enter grade history on new students, checking GPA and credits
- Fill transcript requests
- Fill administrator and teacher requests for reports or information
- Update Course Description Guide each year
- Enroll new students, withdraw students who are leaving
- Prepare senior list of name request for their diplomas
- Order diplomas, certificates of completion and covers
- Conduct surveys of past graduates-mail and compile information
- Update/maintain student records in regard to Cooperative School Services
- Performs other duties and responsibilities that are assigned and are necessary for the daily operation of the school programs
- Maintain access to student records sheet for records room
- Monitor and approve web enrollment changes
- Assist main office staff as needed
- Cover nurse’s office per daily schedule, established by the nurse
Shared responsibilities MS & HS
- Provide support to school counselors as needed
- Help staff with PowerSchool issues: Grade book, etc.
- Assist and maintain master schedule within PowerSchool, such as setting up new courses
- Send honor roll to newspapers
- Complete social security/disability requests
- Complete and maintain work permits
- Assist with registration and parent/teacher conferences
Technology – Data analyst
- Monitor all confidential student data for accuracy
- Maintain PowerSchool database and verify data for accuracy
- Weekly, biannual and annual state reporting as needed
- Stay current with updates to Student Information System
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