Job Description:
Department:
Advancement Strategic Operations - Advancement Technology & Information Services
Reports To:
Senior Director, Advancement Technology & Information Services
Collaborative Supervision:
Associate Director, Advancement Technology & Information Services
Additional Collaboration With:
Assistant Director, Advancement Technology & Information Services
Director, Advancement Prospect Research & Management
Director, Advancement Financial Services
Director, Advancement Stewardship & Constituent Relations
POSITION SUMMARY
The Advancement Services Data Specialist is a member of a 50+ member Advancement team that builds relationships and inspires philanthropy that advances Fairfield University’s mission and ambitions. The role directly supports and will enhance the input (manual and import entry), maintenance, accuracy, integrity, and completeness of data across multiple Advancement Services and divisional platforms. Through an analytical approach, the Specialist plays a key role in correcting database errors by exploring their source or cause, identifying patterns that may impact numerous data points or records, and helps develop the processes and controls to prevent those issues from recurring. The Specialist will utilize numerous tools including batch-processing capabilities to improve efficiency and reduce manual data entry.
The Specialist will also provide administrative and scheduling support to the Associate Vice President of Advancement Strategic Operations and play a role in the budgeting and purchasing (requisitions, orders, expense activities, etc.) for the Advancement Services department.
This position is well suited for someone who is highly detail-oriented, naturally curious about how data moves through systems, enjoys solving problems, and is motivated to continuously improve processes. The position reports directly to the Senior Director of Advancement Services.
ESSENTIAL RESPONSIBILITIES
Data Processing and Maintenance
· Develop a thorough understanding of Advancement systems, data structure, and relationships among records.
· Accurately enter and maintain constituent, biographical, relationship, and other data from various sources in accordance with established standards.
· Review source documentation for completeness and consistency before performing updates.
· Perform quality checks on completed work and maintain documentation of data changes and established processes.
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