Job Description Summary
The University of South Alabama’s department of Central Utilities is seeking to hire an Accounting Data Specialist I. Interested candidates should apply to be considered.
Essential Functions
Serves in a dual reporting role to the Central Utilities and Facilities Accounting departments for all day-to-day functions and finance/accounting functions. Serves in a backup capacity to the Accounting Data Specialist I positions for both Grounds and Maintenance. Updates employee time in Kronos. Verifies all entries in Kronos are ready for submission by Manager. Completes and submits reassigned labor forms for employee time that is chargeable to other departments or projects to payroll. Maintains appropriate documents in personnel files. Enters separation notices as required. Completes Electronic Personnel Action Forms (EPAFs) and Personnel Requisitions as needed. Completes new hire paperwork and submits to Risk Management. Completes and submits timesheets for temporary employees to appropriate agencies. Verifies invoices and submits for payment through Concur. Submits requisitions for purchase orders. Maintains documents in vendor files. Prints and assigns work orders from TMA to the appropriate staff. Edits and closes work orders with a completion date once work has been completed. Inputs new work orders as needed by the department. Submits FUPLOAD to Business Office for transfer of funds for expenses incurred by the department on behalf of other departments. Acts as proxy for Concur reports. Reviews monthly budget status reports. Enters Property Control Forms for items to be sent to Property Department. Maintains copies of bid contracts as related to the department. Prepares bid specifications to be submitted to purchasing. Answers telephone and directs calls. Regular and prompt attendance. Ability to work schedule as defined and overtime as required. Related duties as required.
Minimum Qualifications
High school diploma or equivalent and three years of financial reporting experience. An equivalent combination of education and experience may be considered.