Position Summary:
The Oncology Data Specialist is responsible for the identification, collection, abstraction, analysis, maintenance, and reporting of cancer data in accordance with applicable state, federal, and accreditation requirements. The Oncology Data Specialist ensures the accuracy, completeness, and confidentiality of cancer registry information; supports cancer program quality improvement initiatives; facilitates regulatory reporting; and collaborates with physicians, clinical staff, and leadership to provide meaningful data that supports patient care, cancer surveillance, accreditation activities, and organizational decision-making. The Oncology Data Specialist complies with organizational policies, regulatory standards, and professional registry guidelines
Qualifications:
- Degree in health information management, healthcare administration, nursing, or related healthcare field preferred.
- An active, unrestricted Oregon Registered Nurse (RN) license is required only for individuals hired into this position who hold a nursing degree and are practicing in an RN capacity.
- Oncology Data Specialist (ODS) certification required upon hire. Individuals hired without certification must obtain certification within two years of hire and meet applicable supervision requirements until certification is achieved.
- Experience with oncology registry operations, cancer data abstraction, staging systems, and follow-up procedures preferred.
- Knowledge of Commission on Cancer (CoC), Oregon State Cancer Registry, and applicable regulatory reporting requirements preferred.
Primary Duties and Responsibilities:
- Provide accurate, timely, and professional oncology data management services in accordance with organizational policies, accreditation standards, and regulatory requirements.
- Identify, collect, abstract, analyze, and maintain reportable cancer case information from multiple clinical information sources.
- Perform case-finding activities through review of pathology reports, diagnostic reports, medical records, and other clinical documentation.
- Accurately assign and document cancer staging, treatment, outcomes, and follow-up information using applicable registry standards and guidelines.
- Maintain complete and confidential cancer registry records while ensuring compliance with HIPAA and organizational privacy requirements.
- Submit required cancer registry data to state and national reporting agencies in accordance with established reporting standards and timelines.
- Collaborate with physicians, nurses, quality leaders, and multidisciplinary teams to promote accurate documentation and data integrity.
- Participate in cancer committee activities, accreditation readiness efforts, and regulatory surveys as assigned.
- Develop, maintain, and support policies, p