Zoo Business Analyst - 0826 at City of Greenville150 Cleveland Park Drive - Greenville, South Carolina, United States — full-time

Brief Description

Job Summary
Under general direction and in compliance with standard operating procedures and policies, provides all department accounting functions to include tracking, auditing, and analyzing revenue, expenditure, and project accounts. Receives and processes payments to include reimbursements, merchandise purchases, and a variety of other payments. Assists with the procurement of materials and supplies, including management of Request for Proposal (RFP) and Invitation for Bid (IFB) processes. Provides general administrative support to the department to include researching policies, generating reports, and scheduling and coordinating meetings. Assists with pre-event prep and on-site event assistance as needed. Serves as secondary for event financial services to include coordinating on-site event revenue collections, supervising event volunteers, and reconciling finances at conclusion of events.

Job Duties

Essential Functions

Essential Functions
% of Time

Process, Collect and Analyze Financial Data: Provide all accounting functions to include tracking, auditing, and analyzing revenue, expenditure, and liability accounts for the Greenville Zoo. Utilize financial software and systems to submit invoices for payment for Zoo divisions. Prepare financial reports as necessary to include producing charts and graphs in order to update applicable personnel of budget standings and event/program performance. Track expense trends as directed. Prepare budget amendments and journal entry requests as necessary. Track and process sales tax, hospitality tax, and admission tax for the Zoo.

45%

Assist with Procurement for the Zoo: Serve as the primary point of contact for purchasing activities and ensure all procurement actions follow established City and departmental policies. Prepare and process required purchasing documentation; assist with the development, organization, and submission of IFB and RFP materials; initiate and track requisitions, purchase orders, and FPOs for the department; and monitor vendor accounts to ensure timely and accurate payment processing. Maintain compliance with procurement limits, documentation requirements, and competitive quote procedures while supporting staff in acquiring goods and services efficiently and in alignment with Zoo operational needs.

30%

Provide General Administrative Support: Provide general administrative support across Zoo operations as operational needs arise. Prepare materials, assist with revenue processing and reporting, coordinate with Zoo staff and