Advancement Data Specialist

Job Title

Advancement Data Specialist

Agency

Tarleton State University

Department

Advancement Services

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

The Advancement Data Specialist, under the direction of the Director of Advancement Services ensures the accuracy, integrity, and confidentiality of databases, data sets, reports and presentations to support the fundraising goals of Tarleton State University. Work hours: Mon-Fri; 8:00 AM-5:00 PM; occasional weekends and nights at the discretion of their supervisor. This is an on-site position located in Stephenville, Texas.

Must be able to work remotely at the request of the University.

Responsibilities:

Data Integrity

• Responsible for running processes and managing projects to maintain data integrity including donor and alumni updates, utilizing database tools, obituaries, etc.

• Coordinates and processes data analysis and entry projects; operates and maintains a computer and database system.

• Enters donations into the computer, maintains database integrity and gift lists, and adheres to system operations.

• Adds new constituent records to the database as needed, analyzes information, and populates all appropriate data fields where information is available.

• Trains, supervises and manages student staff, when appropriate and necessary.

Reporting and Analysis

• Collaborates with Director of Advancement Services to provide external reporting to donors including giving statements and endowment reports

• Exports donor and alumni listings for use within Institutional Advancement, for academic colleges, and other University departments

• Responds to requests for information and prepares ad-hoc reports and query analyses in desired formats.

• Analyzes and interprets data, both quantitative and qualitative analyses, using accepted statistical methods and qualitative research methods.

• Prepares, maintains, and presents historical and comparative data.

• Prepares and presents technical information as educational material for non-technically trained audiences at a variety of public forum.

Membership Processing

• Adds new or update memberships in constituent records, adding appeal to gift and linking gift to membership record

• Maintains accuracy of membership programs and categories for annual giving societies within database

• Provides membership reports for various membership groups

Gift Processing

• Assists with gift processing including daily deposits of all donations, gift analysis and entry procedures and processes daily gift batches, and analysis of gifts to determine appropriate campaigns, funds, appeals for each gift to be processed.

• Reviews and suggests changes to data entry procedures in order to minimize data reporting errors. Handles inquiries and questions directly.

Performs other duties as assigned

Required Education and Experience:

• Bachelors degree in applicable field or equivalent combination of education and experience.

• Two years of related experience in fundraising, sales, marketing, development, communication or public relations which includes experience with donor database systems and accounting processes

Knowledge, Skills and Abilities:
Knowledge of database and spreadsheet applications and basic web design.

Strong written and communication skills along with having strong organizational, analytical and planning skills.
Ability to multitask and work cooperatively with others.

Ability to maintain confidentiality
 

Preferred Experience:

Experience using Raiser's Edge database is preferred.

Salary

Commensurate with experience

Salary Range

The target base annual salary range is $44,800 to $58,664.50 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:

Educational Benefits - employee perks that help enrich, grow, and foster career and professional development:

• Family Education Benefit (Tuition Scholarship) – scholarship opportunities for Tarleton employees, their spouses, or their dependents available after 6 months of continued full-time employment. Click the link to learn more about this incredible Texan benefit!

• Masters Educational Assistance – is designed to invest in and assist employees further their knowledge, skills, and job effectiveness through 100% of eligible tuition and fees being paid on enrollment. Click link for additional guidelines and details!

• Doctoral Educational Assistance – Full-time budgeted employees at all A&M System Universities, Agencies, and System Offices are qualified for reimbursement of tuition and mandatory fees. Eligibility: This program is applicable to the pursuit of a first doctorate degree only to full-time, budgeted employees who have been in a position no less than 2 long semesters. Click the link for additional details!

Employee Health, Wellness, and Financial Planning

• Fully covered employee health insurance

  • Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees’ insurance coverages as of the 1st day of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment, Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.

• Dental insurance

• Vision insurance

• Retirement and Insurance programs

Paid Leave

Tarleton employees enjoy one of the greatest PTO packages in the area!

• Paid sick leave

• Holiday pay

• Vacation

• Longevity pay

• Paid Birthday Leave – Tarleton State University awards all leave-eligible employees paid time off for their birthday!

Other

• Complimentary tickets to all Athletic and Performing Fine Arts events!

  • Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium.

• Employee Wellness Release Time

• Staff Gym Membership Discount with Campus Recreation

• and other Tarleton Discounts

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

• Completed online application

• Cover Letter / Letter of Interest addressing qualifications

• Curriculum Vitae or Resume

• At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered.  Failure to provide all job application data could result in an invalid submission and a rejected application.  “See resume” is not an acceptable entry in the job application.  Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.