Compensation Classification: Administrative Analyst/Specialist - Exempt II
Anticipated Hiring Range: $6,300/month - $6,800/month
Salary Range: $4,693/month - $8,489/month
FLSA Status: Exempt
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please visit sjsu.edu/up.
About the Position
*This position is only open to current SJSU employees.*
The Budget Data Specialist performs high-level analytical and technical budgetary work required to administer various budget programs and funds for the division. Under the direction of the Assistant Director of Budget Planning & Analysis, the incumbent operates independently to provide a broad range of analytical support that involves financial policy development and implementation, financial management, financial planning and analysis, budget allocation, and budget management and reporting. In addition, the incumbent maintains various databases and performs analytical work that involves metrics relevant to the higher education spectrum.
Responsibilities include but are not limited to the following:
- Perform quarterly and year-end projections for assigned programs and units.
- Review budget/financial reports to identify, research, and rectify discrepancies.
- Conduct periodic high-level and detailed analyses of division cost factors.
- Gather data and apply appreciable ingenuity and innovation to identify new approaches and solutions to address complex financial and budgetary problems and issues.
- Develop and produce high quality reports and present data with reliable recommendations and conclusions.
- Perform budgetary analysis involving metrics such as FTE/F, FTE/S, Student-Faculty Ratio, assigned time, etc. that assist the division¿s financial allocation decisions.
- Serve as the subject matter expert for query development, maintain local databases, and produce reports that supports financial and workforce planning / recruitment decisions.
- Review, analyze, and make recommendations on annual budget plans and requests.
- Implement and maintain current year operating budgets for the division including reviewing and processing budget transfers and journal entries in budget ledgers.
- In support of the mission of the division, analyze anomalies, reserve balances, and determine action to be taken to balance accounts.
- Contribute to the preparation of budgetary reports, including but not limited to annual base submission, division budget plan, business plans, and presentations to stakeholders.
- Monitor and track personnel changes that have impact on the budget and position allocation to the division.
- Play an active role in the Academic Affairs Resource Team (AART) and Financial Liaison Group (FLG) meetings.
- Provides guidance and support AART and FLG members on division and campus policies, and trains division users on financial reporting systems.
- Assist with testing and evaluating financial systems; troubleshoot problems with financial systems and reporting tools.
- Provide analytical support to Assistant Director of Budget Planning & Analysis.
Required Qualifications
- A bachelor's degree and/or equivalent training
- Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs
Preferred Qualifications
- Advanced Graduate Degree in business, economics, finance, mathematics, statistics, or in a related field
- Three years of relevant work experience performing similar functions
- Experience working in higher education or the California State University system.
- Experience working with revenue generating activities.
- Experience working with business intelligence software, reporting, and query tools
Knowledge, Skills & Abilities
- Excellent written and oral communication skills.
- Ability to research, develop, analyze, implement, and evaluate policies and procedures
- Critical thinking and problem-solving skills with the ability to investigate and analyze problems having broad administrative impact.
- Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.
- Knowledge of software applications: MS Office, Google Suite, and database management.
- Ability to perform accurately in a detail-oriented environment.
- Ability to handle multiple work priorities, organize and plan work and projects.
- Ability to investigate and analyze problems having broad administrative impact.
- Ability to train others on new skills and procedures and provide lead work direction to students
- Ability to anticipate problems, develop solutions, and address them proactively
- Excellent customer service, networking, and public relations skills.
Application Procedures
Complete the SJSU Online Employment Application and attach the following documents:
-Resume
-Letter of Interest
-List of References
All applicants must apply within the specified application period: March 16, 2020 through March 30, 2020. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.
Additional Information
Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.
The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.
SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)
All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Equal Employment Statement
San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).
Reasonable accommodations will be provided for applicants with disabilities who self-disclose.
Contact Information
University Personnel
jobs@sjsu.edu
408-924-2166
#LI-DNI
#VR-SJSU1
Compensation
Classification: Administrative Analyst/Specialist - Exempt II
Anticipated Hiring Range: $6,300/month - $6,800/month
Salary Range: $4,693/month - $8,489/month
FLSA Status: Exempt
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please visit sjsu.edu/up.
About the Position
*This position is only open to current SJSU employees.*
The Budget Data Specialist performs high-level analytical and technical budgetary work required to administer various budget programs and funds for the division. Under the direction of the Assistant Director of Budget Planning & Analysis, the incumbent operates independently to provide a broad range of analytical support that involves financial policy development and implementation, financial management, financial planning and analysis, budget allocation, and budget management and reporting. In addition, the incumbent maintains various databases and performs analytical work that involves metrics relevant to the higher education spectrum.
Responsibilities include but are not limited to the following:
- Perform quarterly and year-end projections for assigned programs and units.
- Review budget/financial reports to identify, research, and rectify discrepancies.
- Conduct periodic high-level and detailed analyses of division cost factors.
- Gather data and apply appreciable ingenuity and innovation to identify new approaches and solutions to address complex financial and budgetary problems and issues.
- Develop and produce high quality reports and present data with reliable recommendations and conclusions.
- Perform budgetary analysis involving metrics such as FTE/F, FTE/S, Student-Faculty Ratio, assigned time, etc. that assist the division¿s financial allocation decisions.
- Serve as the subject matter expert for query development, maintain local databases, and produce reports that supports financial and workforce planning / recruitment decisions.
- Review, analyze, and make recommendations on annual budget plans and requests.
- Implement and maintain current year operating budgets for the division including reviewing and processing budget transfers and journal entries in budget ledgers.
- In support of the mission of the division, analyze anomalies, reserve balances, and determine action to be taken to balance accounts.
- Contribute to the preparation of budgetary reports, including but not limited to annual base submission, division budget plan, business plans, and presentations to stakeholders.
- Monitor and track personnel changes that have impact on the budget and position allocation to the division.
- Play an active role in the Academic Affairs Resource Team (AART) and Financial Liaison Group (FLG) meetings.
- Provides guidance and support AART and FLG members on division and campus policies, and trains division users on financial reporting systems.
- Assist with testing and evaluating financial systems; troubleshoot problems with financial systems and reporting tools.
- Provide analytical support to Assistant Director of Budget Planning & Analysis.
Required Qualifications
- A bachelor's degree and/or equivalent training
- Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs
Preferred Qualifications
- Advanced Graduate Degree in business, economics, finance, mathematics, statistics, or in a related field
- Three years of relevant work experience performing similar functions
- Experience working in higher education or the California State University system.
- Experience working with revenue generating activities.
- Experience working with business intelligence software, reporting, and query tools
Knowledge, Skills & Abilities
- Excellent written and oral communication skills.
- Ability to research, develop, analyze, implement, and evaluate policies and procedures
- Critical thinking and problem-solving skills with the ability to investigate and analyze problems having broad administrative impact.
- Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.
- Knowledge of software applications: MS Office, Google Suite, and database management.
- Ability to perform accurately in a detail-oriented environment.
- Ability to handle multiple work priorities, organize and plan work and projects.
- Ability to investigate and analyze problems having broad administrative impact.
- Ability to train others on new skills and procedures and provide lead work direction to students
- Ability to anticipate problems, develop solutions, and address them proactively
- Excellent customer service, networking, and public relations skills.
Application Procedures
Complete the SJSU Online Employment Application and attach the following documents:
-Resume
-Letter of Interest
-List of References
All applicants must apply within the specified application period: March 16, 2020 through March 30, 2020. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.
Additional Information
Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.
The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.
SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)
All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Equal Employment Statement
San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).
Reasonable accommodations will be provided for applicants with disabilities who self-disclose.
Contact Information
University Personnel
jobs@sjsu.edu
408-924-2166
#LI-DNI
#VR-SJSU1
Transformation 2030
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Excel and Lead: Be a leading academic institution where faculty and staff members and alumni are regional, national and global leaders in their fields.
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