Court Part Data Specialist

Division/Unit: Case Management Services 

Civil Service Title: Community Associate

Position Title: Court Part Data Specialist

Salary Range: $50,470 - $50,470

Position Summary:

The New York County District Attorney's Office is seeking a Court Part Data Specialist in its Case Management Services department (CMS). CMS is responsible for the operations, administrative, data entry, data, and discovery analysis for the entire office. CMS ensures and assists the practitioners of the office with the prosecution of crimes in Manhattan and beyond, including homicides, domestic violence, assaults, narcotics cases, as well as various misdemeanors and felonies. The department works with other criminal justice stakeholders, such as, but not limited to the NYPD, The Unified Court System of New York, Corporation Counsel, various non-profits, and others. In this position, the Court Part Data Specialist is responsible for providing highly skilled support to CMS, and the office, as well as the CMS managers. For this position the candidate has to workdays, weekends, and holidays.

Responsibilities include but are not limited to:

• Capture and enter information on all legal proceedings in criminal, supreme and the arraignment court parts.


• Utilize the Court Event Entry Program (CEE) program and other office programs to update return on warrants (ROW) with real time court adjournment dates, pleas, defense attorney information, charges, and sentencing information/outcome.


• Complete order to produce forms, surety forms, waiver of appeals, order of protections and other legal documents to be filed in criminal, supreme and the arraignment court parts.


• Assist standing ADAs with issues that may arise in in criminal, supreme and the arraignment court parts.


• Assist with inquiries from defense attorneys, arresting officers and court staff as directed.


• Prepare and maintain routine court related reports.


• Review and analyze arraigned case dispositions for accuracy that must meet the Office’s best practices and standards.


• Enter and/or review calendar notes for return on warrants and prepare relevant documents for scanning.


• Audit records/cases for accuracy of information that corresponds with established office guidelines.


• Perform clerical and related tasks as directed by the shift supervisor.

In addition to the Minimum Qualification Requirements, candidates must possess the following:

• Bachelor’s degree from an accredited college.

Preferred Requirements/Skills:

• Ability to work overtime on short notice.


• Excellent organization, communication, time management, writing and creative problem-solving skills are essential.


• Strong attention to detail and high concern for data accuracy.


• Ability to update and edit existing proprietary databases.


• Ability to work with frequent interruptions and adapt to changes in workflow.


• Ability to follow directions and apply proper policies, procedures, and guidelines.


• Literacy in computer applications, Microsoft Suite; Excel required; knowledge of SQL, CIS, and other City oriented systems.


• Proficiency in Internet search strategies and techniques.


• Must be able to perform under pressure in a fast-paced environment, detail oriented and self-motivated and able to multi-task.


• Ability to interact with all levels of staff, law enforcement representatives, and outside visitors.


• Perform all assignments in an accurate, professional, and expeditious manner.

How to Apply:

• Apply with a Cover Letter and Resume.

Hours/Shift:

• Monday – Friday, 8:30 am – 4:30 pm.

Minimum Qualification Requirements:

1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or


2. Education and/or experience which is equivalent to "1" above.

Additional Information:

• Current office employees: To be eligible for a transfer or promotion, staff must have already served at least 1 year in their current unit/bureau/department and be in good standing. In addition, must meet the minimum and additional qualifications of the position.


• Authorization to work in the United States is required for this position.

Public Svc Loan Forgiveness:

• As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement:

• City Residency is not required for this position.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.