Position Type: Support Staff/Data Specialist - Registrar
Date Posted: 3/3/2025
Location: District Office
Date Available: 07/01/2025
Job Summary: The Data Specialist – Registrar oversees centralized student registration, ensuring a seamless enrollment process for families. This role verifies residency, ensures completion of the online registration process, and manages student data with accuracy. Additionally, the Data Specialist – Registrar analyzes, audits, certifies, and publishes student information, supporting data integrity across the District.
Primary Responsibilities:
Ensures accurate documentation for proof of residency is provided.
Utilizes student information systems to input and update student data.
Troubleshoots registration system issues, offering support to families navigating online registration portals.
Ensures data accuracy and integrity for state and federal reporting compliance.
Maintains confidential student, family, and staff records in database systems, including entering data, uploading documents, and generating reports.
Assists with billing and fee collection related to student registration.
Creates flyers, forms, and promotional materials for enrollment activities.
Supports the planning and execution of registration events and outreach programs.
Monitors student needs and circumstances on enrollment forms, advising when supervisory review is necessary.
Prepares written materials (e.g. reports, memos, letters, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
Responds to user requests for a variety of report options to ensure the dissemination of information to appropriate parties.
Qualifications:
High School Diploma or equivalent required. Associate’s Degree in Information Technology or Business Administration preferred;
Three years of responsible data entry or clerical support experience in the operation of student information systems and related software for a school or district;
Valid state of Illinois driver’s license;
Fluent in understanding, speaking, reading, and writing Spanish;
Proficiency in Microsoft Office, Google Suite, and student information systems, including the use of spreadsheets to organize and communicate student information;
Experience with student information systems such as the PowerSchool Enrollment platform;
Experience in school administration, student registration, or customer service preferred;
Knowledge of student enrollment policies, residency requirements, and state regulations;
Ability to troubleshoot user problems efficiently and effectively;
Strong work ethic with a detail-oriented approach; and
Strong communication, public relation, and interpersonal skills.
Salary and Benefits:
Salary range of $40,000 to $43,750, commensurate with relevant experience;
Paid vacation, sick days, and personal days provided;
The District offers a competitive benefits package, which includes health (Blue Cross Blue Shield), dental (MetLife), vision (VSP) and life insurance plans (2024-2025 CCSD130 Benefit Summary Guide);
Reimbursement of up to $100 for goods and activities that promote wellness as part of the District's Employee Wellness Program; and
Employee assistance program offered to employees and their immediate family members.