Part-Time Process and Data Analyst

Department:      Government and Employment Programs
Campus:         Barrie
Classification:    Support Staff     
Posting Date:    December 6, 2024
Hourly Pay Range:     $ 18.95 – 26.72 per hour
Hours per week:    up to 24 hours (current hours anticipated to be 24 hours per week)
Status:        Part-Time (Regular)

Located in Barrie and reporting to the Manager, Academic and Career Preparation, the Process and Data Analyst determines the completeness of current processes, identifying gaps and shortcomings as well as opportunities for improvement, and prioritizing opportunities for process improvement to increase the department’s and service area’s efficiency, effectiveness and capacity. The incumbent determines the structure needed to support the development and implementation of departmental processes, in line with policies and processes already in place at the college; this structure includes the documentation needed to support the processes, training methods and tools to ensure the team understands and uses the processes properly. The analyst will also create and implement operational and system control (audit review) processes to ensure that processes are being followed and corrective action taken when needed, which will inform further process improvement needs. Specific duties include, but are not limited to:

•    Reviews all existing processes and conducts a gap analysis of missing processes to determine a work plan that includes timelines and methodologies for conducting process development and improvement, using a needs analysis approach to determine what is priority
•    Recommends a common structure to be used to document processes, including tools and training materials/approach for each process
•    In collaboration with the staff team, gathers and oversees the gathering of information related to each process, including existing college, ministry and legislative guidance, and develops draft documents outlining the processes. This could include liaising with other departments at the college, such as the Registrar’s Office, CTL and IT
•    Recommends the roll-out process for each new or improved documented process, including the related communication and training plan, and delivers/monitors training using approaches that support buy-in from colleagues
•    Monitors the implementation of the process for compliance, identifying any gaps and ways to improve compliance, including developing and maintaining a depository for the archiving and retrieval of all processes
•    Develops and implements an internal control audit system to ensure that staff and leaders are able to self-audit and to ensure integrity of the processes as they are developed.

Qualifications:
•    Successful completion of at least a 2-year post secondary diploma in Business, Legal, Social Services or a related field of study
•    At least 5 years experience in a similar role which includes working with processes
•    Coaching/mentoring experience
•    In-depth knowledge of Academic and Career Preparation, the Literacy and Basic Skills funding program, and EOIS-CaMS database system
•    Planning & organizational skills 
•    Computer skills, specifically MS Word, Excel, SharePoint, Teams
•    Communication (verbal/written), interpersonal skills
•    Strong problem-solving and brainstorming skills
•    Ability to work independently and part of a team 

Georgian College supports diversity, equity and a workplace free from harassment and discrimination. Georgian College is committed to an inclusive, barrier-free recruitment and selection process and workplace. If you are contacted to participate in the recruitment, selection and/or assessment process, please advise the interview coordinator of any accommodations needed with respect to any materials or processes used to ensure you have access to a fair and equitable process. 

Alternate formats will be provided upon request throughout the recruitment and selection process.

Georgian College has introduced Flex Work for some positions. This position is currently eligible for Hybrid Work. Flex Work agreements will be determined between the employee and manager when employment commences and may change in accordance with the Flex Work guidelines.  All employees are required to permanently reside in the province of Ontario.

Applications for this position must be received by 11:59 p.m. on December 13, 2024. While we thank all applicants, only those contacted for an interview will be acknowledged.