Program Data Specialist

SEIU UHW-West & Joint Employer Education Fund

Job Description

Job Title:  Program Data Specialist

Classification: Non-exempt

Location: California (Hybrid in-person/remote work setting)

Department:  Program Services

Reports To:  Program Data Services Manager 

The Education Fund is a non-profit partnership between 6 Locals of the Service Employees International Union (SEIU) and 22 Healthcare Industry employers, serving the education and training needs of 100,000 eligible workers. Our mission is to empower our diverse healthcare workforce to advance in a changing environment through innovative education and training solutions.  Our program and budget have doubled in scale over the last 5 years to provide career advancement and continuing education services to 20,000 learners annually, and we are positioned for continued growth with new partners and funding.

Principal Purpose of Job: Works in a technical role to record, track and maintain program data.  Duties include program invoice processing, data entry, compiling/tracking financial and other data for programs, running database queries, using advanced functions of excel, and performing other functions that support the delivery of excellent service to the Ed Fund’s participants. This position also includes frequent communication with vendors and program participants.

Level of Authority: Works within the scope and direction of the Program Administration Manager in accordance with organizational policies and procedures.  High level of interaction with Program and Finance staff as well as periodic interaction with Ed Fund participants and vendors.

Work Environment: Most of the work is performed in a fast-paced office setting with frequent interruptions, adjustments and the need to deal with a diversity of people and tasks.

Essential Functions and Responsibilities:

• Responsible for processing program vendor invoices and vouchers, student reimbursements and lost time payments in a timely and accurate manner
• Subject Matter Expert (SME) in processing payments for all Ed Fund programs
• Prepares spreadsheets for upload to the Financial Edge accounting system
• Queries the database to ensure that payments are made only on behalf of Ed Fund members
• Prepares program reports for managers, monthly employer reports and ad hoc reports for Finance and Digital Strategy
• Creates, maintains and reconciles program payment data for upload into database
• Assists with additional ad hoc projects as necessary

Compensation:

Compensation available for the role considers various factors, including but not limited to, work location, individual skill set, previous/applicable experience, and other organizational needs. The starting hourly rate for this role is $ 33.46.

Benefits:

• Dental Insurance
• Health Insurance
• Vision insurance
• Paid time off
• Pension
• 401K

Schedule:

• 8-hour shift
• Day shift
• Monday to Friday

The statements contained in this job description reflect general details necessary to describe the principal functions of this position, level of knowledge, the skill typically required, and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or as needed.