Accounting Data Specialist I - 003440
University of South Alabama
On-site
Alabama, United States
Job Description Summary
The University of South Alabama’s College of Education and Professional Studies-Admin is seeking to hire an Accounting Data Specialist I. Interested candidates should apply to be considered.
Essential Functions
Prepares month-end and year-end financial reports at the college level of distribution. Maintains EMS scheduling, approves all departmental expenses, and assists the Financial Analyst/Assistant to the Dean as needed. Enters request for Requisitions/Purchase Orders. Prepares Individual Direct Pays (Scholarships) and Direct Pays (International) Prepares and processes Revenue/Fund and Expense Transfers. Proofs and acknowledges all financial documents from departments that require Dean’s signature. Approves all Concur travel requests, expense reports, and invoices for the College. Maintains and tracks faculty Start-up monies. Assists with Literacy Center bookkeeping duties. Prepares spreadsheets for May semester and summer salary for full time faculty. Prepares spreadsheets of part-time faculty expenses for all departments. Prepares spreadsheets of departmental travel allocations. Prepares monthly financial reports for Associate Dean, Dean, and Department Chairs. Submits invoices for payment through Concur. Requests new vendor invites through Payment Works. Assists Financial Analyst, CEPS Admin, Chairs/Departments, Faculty, Staff and Students with any necessary bookkeeping tasks. Acts as point of contact for all events in the UCOM Building via EMS . Updates classroom schedules each semester for door signage. Enters all EPAFs for Student Assistants, GAs, and Work-study students as needed. Prepares PAs (if needed) for Student Assistants, GAs, and Work-study students. Verifies part-time compensation letters. Reviews and approves EPAFs. Acts as the CEPS contact person for issues with WTE /timesheets. Notifies faculty, staff, and students leave reports and time sheets are due. Acknowledges all WTEs for Faculty Leave Reports and payroll for bi-weekly staff. Approves Concur Travel Requests and Reimbursements for all ORGNs. Assists new faculty candidates with reimbursing travel expenses. Assists new faculty appointments with travel and moving reimbursements. Acts as CEPS contact person for Berney Office Equipment and manages scheduling repairs and ordering supplies. Acts as CEPS contact person for editing information on the workroom copier. Answers phones, greets visitors, students, and vendors and performs other basic receptionist duties as needed. Orders office supplies, equipment, computer parts, etc. in accordance with State Bid Laws. Maintains vendor and clerical files. Regular and prompt attendance. Ability to work schedule as defined and overtime hours as required. Related duties as required.
Minimum Qualifications
High school diploma or equivalent and three years of financial reporting experience. An equivalent combination of education and experience may be considered.
The University of South Alabama’s College of Education and Professional Studies-Admin is seeking to hire an Accounting Data Specialist I. Interested candidates should apply to be considered.
Essential Functions
Prepares month-end and year-end financial reports at the college level of distribution. Maintains EMS scheduling, approves all departmental expenses, and assists the Financial Analyst/Assistant to the Dean as needed. Enters request for Requisitions/Purchase Orders. Prepares Individual Direct Pays (Scholarships) and Direct Pays (International) Prepares and processes Revenue/Fund and Expense Transfers. Proofs and acknowledges all financial documents from departments that require Dean’s signature. Approves all Concur travel requests, expense reports, and invoices for the College. Maintains and tracks faculty Start-up monies. Assists with Literacy Center bookkeeping duties. Prepares spreadsheets for May semester and summer salary for full time faculty. Prepares spreadsheets of part-time faculty expenses for all departments. Prepares spreadsheets of departmental travel allocations. Prepares monthly financial reports for Associate Dean, Dean, and Department Chairs. Submits invoices for payment through Concur. Requests new vendor invites through Payment Works. Assists Financial Analyst, CEPS Admin, Chairs/Departments, Faculty, Staff and Students with any necessary bookkeeping tasks. Acts as point of contact for all events in the UCOM Building via EMS . Updates classroom schedules each semester for door signage. Enters all EPAFs for Student Assistants, GAs, and Work-study students as needed. Prepares PAs (if needed) for Student Assistants, GAs, and Work-study students. Verifies part-time compensation letters. Reviews and approves EPAFs. Acts as the CEPS contact person for issues with WTE /timesheets. Notifies faculty, staff, and students leave reports and time sheets are due. Acknowledges all WTEs for Faculty Leave Reports and payroll for bi-weekly staff. Approves Concur Travel Requests and Reimbursements for all ORGNs. Assists new faculty candidates with reimbursing travel expenses. Assists new faculty appointments with travel and moving reimbursements. Acts as CEPS contact person for Berney Office Equipment and manages scheduling repairs and ordering supplies. Acts as CEPS contact person for editing information on the workroom copier. Answers phones, greets visitors, students, and vendors and performs other basic receptionist duties as needed. Orders office supplies, equipment, computer parts, etc. in accordance with State Bid Laws. Maintains vendor and clerical files. Regular and prompt attendance. Ability to work schedule as defined and overtime hours as required. Related duties as required.
Minimum Qualifications
High school diploma or equivalent and three years of financial reporting experience. An equivalent combination of education and experience may be considered.