Food Bank Inventory & Data Specialist

Our Mission

Our mission is to leverage the power of food to end hunger and build healthier communities.

Our Vision

We believe that the fight against hunger and the fight against poverty are one and the same. We envision a future in which food is recognized as a human right and every person is able to feed themselves and their families in dignity. Together, we work to create a more nourished, prosperous region. 

The Foodlink Way

Act With Compassion

Take Responsibility

Be a Team Player

Listen, Learn, Adapt  

Job Title: Food Bank Inventory & Data Specialist

Department: Distribution Center Operations

Reports to: Director of Operations

Status: Full time, Hourly, Non-exempt 

Job Level: #7 Specialist

Updated: March 2025

SUMMARY

Foodlink receives over twenty million pounds of food on an annual basis. The Food Bank Inventory Specialist is responsible for all elements of inventory control and operational reporting for the food bank. They are responsible for daily oversight of the Foodlink’s inventory management program including reporting, auditing, and process improvements to improve inventory accuracy.

KEY RESPONSIBILITIES

• Creates and maintains inventory policies and procedures to ensure compliance including shipping, receiving, and order picking operations.
• Conducts regular and random audits, including physical counts, and generates reports to ensure accurate inventory on hand in the Distribution Center.
• Analyze inventory data, including on-hand and turns, and present to procurement team for strategic purchasing.
• Responsible for the creation and distribution of required reports for the organization on a daily, weekly, monthly, quarterly, and annual basis.
• Assists with the creation of new donors/vendors and performs final audit to ensure accuracy and compliance.
• Assists with the creation of new item codes and performs final audit to ensure accuracy and compliance.
• Creates Jet Reports as requested by staff for the organization.
• Analyzes and process the Shorts & Cuts journal required for inventory management.
• Oversees and coordinates inventory managements processes including dead tag, reconciliation, and weekly cycle counts for all storage types in the Distribution Center.
• Leads the communication with the Office of General Services (OGS) team including coordination of entitlement and bonus USDA loads, ordering through WBSCM portal, and ensuring accurate reporting.
• Leads collaborative inventory management meeting with Director of Operations and Distribution Center Manager.
• Supports Finance team in period closure and financial report preparation.
• Plans, coordinates, and leads the fiscal year end full inventory count.
• Coordinates and supports required inventory audits.
• Utilize Tableau and Jet Reports software to create reports and data visualizations for the organization.

QUALIFICATIONS

• Associate or bachelor’s degree with concentration in business administration, supply chain, inventory management, finance, math, or other job-related courses.
• 3-5 years of professional experience in job-related positions.
• Ability to apply financial concepts to inventory control, budgets, payroll, auditing, etc.
• Ability to communicate clearly and concisely verbally and in writing.
• Experience and/or comfort working in a warehouse environment and knowledge of basic safety standards.
• Proficiency in use of Microsoft software applications including Word, Excel, and database knowledge.
• Ability to draft reports and business correspondence and to effectively present information and respond to questions from managers, agencies, customers, and the public.
• Meticulous with strong organization, administration, and time management skills.
• Fluency in English required. Knowledge of Spanish is helpful.
• Able to work in a team environment.
• Ability to analyze data and present visualizations for business decision-making.
• Knowledge and experience with Tableau and Jet Reports preferred.

We are actively seeking a diverse pool of candidates for this role. Candidates of color are strongly encouraged to apply.

SALARY AND BENEFITS

This is a full time, hourly position ranging from $23.91-$31.03/Hour, depending on experience. Foodlink covers 100% of individual health and dental insurance with the ability to acquire family coverage with pretax dollars. In addition to generous paid time off (PTO), we observe 14 paid holidays throughout the year. Opportunity to contribute to a 401k retirement savings plan upon hire. Eligible for generous employer match after 1 year of service.

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is required to use hands to handle or feel items such as equipment and materials. The employee is frequently required to stand and walk for long periods of time. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus. Able to lift bulk objects or objects weighing up to 50 pounds.

The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderate. 

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all- inclusive. Employees will follow other instructions and perform other related duties as required.

Diversity, Equity, & Inclusion

Foodlink is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. At Foodlink we believe that anti-hunger work is only possible with a commitment to removing barriers caused by systems of oppression that perpetuate hunger and poverty. We recognize that systematic injustice and bias disproportionately impact some identities more than others.

Foodlink is actively working to center equity- the fair treatment of all people- in everything that we do so that everyone in our region has access to nourishing food that reflects and values cultural differences.

Foodlink is committed to listening and supporting solutions to hunger that are sourced from people and communities with lived/living experience of hunger and poverty, and to responding where inequities exist.

Foodlink is committed to taking great care to cultivate internal culture and practices that support diversity and inclusion. We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique. We aim to foster an environment in which everyone feels a sense of belonging and understands their connection to the Foodlink mission.

Foodlink employees have a responsibility to always treat others with dignity and respect. Employees are expected to always exhibit conduct that reflects our values and promotes equity and inclusion during work, and at work functions.